The estimated costs below are based on a program which has two research communities with 20 participants each. It assumes they will participate in a 2-week summer program, attend 5 follow-up meetings the first year, a 3-day second summer program, and 2 meetings the second year.
We recommend that, if possible, someone already responsible for coordinating comparable projects be asked to administer this project. The funding should be distributed among office staff, office supplies, and undergraduates assisting in office work and serving as go-fers during the summer. If the project can recruit undergraduates interested in science research or education, both the students and participants will benefit from the experience. Office supplies include phone, duplicating, and postage. The administrative team must work closely with the fiscal agent - ideally as a member of that staff or in some other arrangement that insures clear communication. We suggest a minimum of $5,000.
We recommend finding an evaluator who is familiar with good evaluation procedures and with school systems. We were very fortunate to have the Instructional Director of a local school as our evaluator. She was assisted the first year by a teacher and the second year by an undergraduate. Primary responsibilities included: working with the staff to establish goals and a decision making timeline; developing data collection procedures; monitoring, analyzing, and reporting, in a timely manner, the data collected throughout the project; logging major changes in goals, priorities, and activities; and providing the staff and participants with additional information on unanticipated effects. A discussion of the purposes of evaluation and types of data appears in the Evaluation section of this handbook. We suggest a minimum of $2,000 per year.
As mentioned earlier, school and college instructional staff should be paid at the same rate ($3,000/team member the first summer and $1,000 the second). This stipend includes the academic year meetings.
The staff travel needs will vary with the project. Some projects will expect staff to visit school sites; some will expect them to give presentations at local and regional professional meetings.
It is a Partnership tradition to give participants the first half of their stipend the first day of the summer program. This provides them with the funds to pay for college credit, if they are requesting it, and sets a tone of trust. The second check, however, is given only when all project requirements and evaluation forms are complete and when all the clean-up necessary at the end of a teacher institute is complete (so much for trust!).
As mentioned under the recruiting section, participants receive a letter of acceptance which they sign and return. This serves as their contract with the Partnership. They are also asked to initial an attendance sheet at the beginning of each day. NSF rate is $60/day. We pay stipends for the summer meetings but usually not for the academic year meetings - especially not if they are held on release days. We also offer programs without stipends if funding is not available but recognize that there will be a decrease in the percentage of young teachers who cannot afford the child-care costs or the loss of second-job income.
We do not pay participant travel to the workshops themselves, but we do pay travel to professional meetings.
The Partnership sometimes provides lunch tickets for institute participants - and sometimes does not. If you are able to find the funding for any lunches, we recommend that you at least plan Friday lunches in a quiet place where the group can talk and review the week's activities. If participants are expected to purchase lunches or bring their own, we recommend finding one local place where participants can gather to carry on their conversations. If you have not had previous experience with college dining commons in the summer, be prepared to have your schedule disrupted by the unexpected (freshmen parents who have lost their children, starving and assertive tennis campers, slower moving but equally hungry elderhostelers). We also provide morning coffee and tea, bring in dorm refrigerators for soda and juice and encourage participant-sponsored healthy snacks. We suggest that you budget at least $2/day per participant for coffee and snacks during the summer and $10/day for lunches or dinners during academic year call-back meetings.
In general we recommend that participants select their own materials rather than receiving piles of books they already have or don't want (make sure they keep their receipts). However, every participant should receive a copy of Cothron, Giese and Rezba (1995) at the very beginning of the program and be expected to read chapters 1-4 before the program begins. Some other science background and classroom strategy materials will need to be purchased (or duplicated with written copyright permission). As we stated earlier, we have listed the most updated editions of the materials we used. A list of the reading materials provided during our project appears in the Appendix: 5C5E Annotated Bibliography. However, we urge program staff to review newly published materials before making up their own list. We suggest $100/participant.
There are two kinds of facilities needed: administrative offices and teaching spaces. Office space must include access to standard office equipment and supplies. The requirements for teaching facilities were described in detail earlier. Sponsoring organizations will sometimes donate these facilities as an in-kind contribution.